Capability Statement Template
Fill in the five sections federal buyers expect and copy or download a clean, one-page capability statement.
A complete capability statement, prefilled with an example you can edit
Company Overview
One or two sentences: who you are and what you do
Core Competencies
3 to 6 bullet phrases naming what you deliver
Differentiators
Why you, not a competitor: certifications, results, reach
Past Performance
2 to 4 relevant projects with client, scope, and outcome
Company Data & Codes
UEI, CAGE, NAICS, set-aside status, SAM.gov registration
Contact Information
Name, title, phone, email, website, address
How to use this capability statement template
This capability statement template gives you a complete, one-page document you can fill in section by section, then copy or download. It is prefilled with a realistic example so you can see the level of detail federal buyers expect, then replace each block with your own information. A capability statement is a marketing document, not a guarantee of an award, but a sharp, tailored one is what gets your organization shortlisted instead of skipped.
A strong capability statement answers one question fast: why you, for this work, right now. The core competencies section should name the specific services you deliver, ideally mirroring the language of the agency or opportunity you are targeting. Past performance proves you have done it before, so lead with the client, the scope, and a measurable outcome. Differentiators explain what sets you apart, such as certifications, results, or a socioeconomic set-aside status. Company data lets a buyer confirm you are registered and ready to be paid, so include your Unique Entity Identifier, CAGE code, primary and secondary NAICS codes, and your SAM.gov status.
Keep the whole document to one page whenever possible. Federal buyers scan dozens of these, so a clean layout and tight writing matter more than length. Tailor the competencies to each opportunity rather than sending a single generic version to everyone, which is the fastest way to be ignored.
For the full method behind each section, read our guide to the capability statement. When you are pursuing the funding behind the contract, our explainer on registering at Grants.gov, SAM.gov, and getting a UEI walks through the registrations a buyer expects to see.
This template is a starting point, not a promise of an award. What it does is make your organization legible to the people who decide whom to fund and hire. When you want the proposal behind the capability statement built to win, our federal grant writers can take it from here, or request a flat-fee quote and a certified grant professional will respond within one business day.
Frequently asked questions
Is there a capability statement template in Word?+
Yes. You can copy the text from this template and paste it into Word or Google Docs, then format it as a clean one-page layout with your logo and brand colors. The structure stays the same: company overview, core competencies, past performance, differentiators, company data, and contact information.
What should a capability statement template include?+
A capability statement template should include six elements: a short company overview, core competencies, key differentiators, relevant past performance, company data such as your UEI, CAGE code, and NAICS codes, and clear contact information. Keeping it to one page is the standard federal buyers expect.
How do I fill out a capability statement?+
Start with a one or two sentence overview of what your company does, then list the specific services you deliver as core competencies. Add two to four past projects with the client, scope, and outcome, state what makes you different, and finish with your company codes and contact details. Tailor the competencies to the agency or opportunity you are targeting.
Do I need a capability statement to win government work?+
A capability statement is not legally required, but contracting officers and prime contractors routinely ask for one to screen vendors quickly. Without it, you are often passed over before your full qualifications are ever reviewed, so it is one of the first marketing documents most federal sellers prepare.
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