Grant Deadline Tracker
Keep every funder, amount, and due date in one place so you never miss a grant deadline.
Your tracker saves automatically in this browser. Add every funder, amount, and due date.
| Funder | Amount | Due date | Status |
|---|
The grant tracker above is a simple deadline list that runs in your browser. Add a row for each opportunity with the funder, the amount, and the due date, and set its status to Researching, Writing, Submitted, Awarded, or Declined. Entries save automatically in the browser you are using, with no account or sign-up.
Where your entries are stored
The tracker keeps your list in your browser's local storage on this device. That has two practical consequences. Nobody else can see it, including your colleagues and us, and it will not follow you to another computer or browser. It also disappears if you clear your browsing data or use a private window. Use it as a personal working list. If several people manage applications, or you need a permanent record, copy your rows into a shared spreadsheet or a dedicated grant management system.
Turning dates into a schedule
A due date alone is the least useful field in a tracker, because by the time it is close, it is too late to act. For each opportunity marked Writing, set three internal dates working backward from the deadline:
- Final for signature: a few working days before the deadline, so the person who signs or submits has time to review.
- Budget and attachments final: a week or more before that, since audits, board lists, and partner letters depend on other people.
- Full draft complete: early enough for one round of revision.
Federal deadlines need extra margin. A Grants.gov submission requires an active SAM.gov registration, which must be renewed every year, and new registrations can take weeks; our guide to SAM.gov renewal and Grants.gov setup explains the steps. Submit a day or two early so you have time to fix validation errors.
Using the status column
The five statuses describe a pipeline, and the counts in each tell you something. Many rows in Researching with few in Writing usually means the list needs pruning to the opportunities that fit best. A run of Declined from the same type of funder is worth a closer look at fit before applying again; our article on why grants get rejected covers the usual causes. When an application moves to Awarded, the deadlines do not stop: add rows for each progress and financial report, which our guide to report types and due dates describes.
A tracker is only as good as the opportunities in it. To fill it, start with our guide to searching grant listings and our comparison of the best grant databases. If you would rather have a researcher build the list of aligned funders and their deadlines, see our prospect research service.
Frequently asked questions
How to keep track of grants?+
Keep every opportunity in one list with the funder, the program, the amount, the due date, and the current status, and review it on a fixed day each week. For each application, add internal dates worked backward from the deadline: when the draft is due, when budget and attachments are final, and when the person who signs needs it. After submission, keep tracking the decision date and, for awards, the reporting deadlines.
How to create a tracking spreadsheet?+
Create one row per opportunity and columns for funder, program name, amount requested, deadline, status, internal draft date, required attachments, contact person, decision date, and notes. Sort by deadline, use a dropdown list for status so entries stay consistent, and add conditional formatting to highlight deadlines in the next 30 days. Share it with everyone who touches applications so there is only one version.
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